Finance reporting

• Assist to prepare monthly financial report for ExComm as required by regulations and management report as required by board and ensure accuracy and timeliness.
• Performs bank reconciliations; maintains working papers for investment portfolio and fixed deposits and fixed deposits’ interest.
• Generate monthly financial statements using Quickbooks.
• Posting of accounting entries in Quickbooks.
• Liaise with auditor on yearly audit queries.

Finance Operation

• Issuance of fixed deposit letter of instructions.
• Monitoring monthly cashflow and performs monthly inter-departmental transfer.
• Reviewing/issuing of payment vouchers and process staff’s monthly business expense claims.
• Managing petty cash, performs reconciliation.

• Student Centre/Programs:
• Reviewing/updating programme fees excel files (Student Centre and Football Program).
• Issuance of invoices and receipts of Student Centre fees.
• Performs GIRO collections for programme fees and process GIRO application forms and follow-up on status.
• Respond to any parents’ enquiry on LittleLives communications.

• Donations:
• Maintains donors/donations record and generate donation receipts using Ka-Ching donation software. (Replying to donation/donor related emails.)
• Performs yearly IRAS submission for donation records.
• Generate giving.sg and give.asia donation reports.
• Updating fund raising team of the donations received.

Other administrative duties:

• Retrieve road tax/any organisation’s vehicle information from One-motoring portal and managing the renewal of road tax and vehicle insurance.
• Submission of program invoices/claims through Vendors@gov.
• Reviews temporary staff’s timesheets and issuance of temporary staff’s salary.
• Performs yearly submission to ROS and Charity portal.
• Maintains organisation’s CorpPass administrator account – Creates user accounts for staff and assign CorpPass e-services accordingly.