Position title
Finance and Admin Executive

To handle operational matters related to finance and administration.


Finance reporting

  • Assist to prepare monthly financial report for ExComm as required by regulations and management report as required by board and ensure accuracy and timeliness.
  • Performs bank reconciliations; maintains working papers for investment portfolio and fixed deposits and fixed deposits’ interest.
  • Generate monthly financial statements using Quickbooks.
  • Posting of accounting entries in Quickbooks.
  • Liaise with auditor on yearly audit queries.

Finance Operation

  • Issuance of fixed deposit letter of instructions.
  • Monitoring monthly cashflow and performs monthly inter-departmental transfer.
  • Reviewing/issuing of payment vouchers and process staff’s monthly business expense claims.
  • Managing petty cash, performs reconciliation.


  • Student Centre/Programs:
  • Reviewing/updating programme fees excel files (Student Centre and Football Program).
  • Issuance of invoices and receipts of Student Centre fees.
  • Performs GIRO collections for programme fees and process GIRO application forms and follow-up on status.
  • Respond to any parents’ enquiry on LittleLives communications.
  • Donations:
  • Maintains donors/donations record and generate donation receipts using Ka-Ching donation software. (Replying to donation/donor related emails.)
  • Performs yearly IRAS submission for donation records.
  • Generate giving.sg and give.asia donation reports.
  • Updating fund raising team of the donations received.

Other administrative duties:

  • Retrieve road tax/any organisation’s vehicle information from One-motoring portal and managing the renewal of road tax and vehicle insurance.
  • Submission of program invoices/claims through Vendors@gov.
  • Reviews temporary staff’s timesheets and issuance of temporary staff’s salary.
  • Performs yearly submission to ROS and Charity portal.
  • Maintains organisation’s CorpPass administrator account – Creates user accounts for staff and assign CorpPass e-services accordingly.
Skills and Competencies
  • Strong data management, analytical skills.
  • Preferably use of Quickbooks.
  • Good in communication, speaking and writing.
  • Ability to plan, multi-task and is meticulous.
  • Proficiency in MS Office.
  • Team player
  • Minimum diploma
  • Possess any finance related experience in any sector.
  • Minimum 1 year of experience.
Working Hours
Monday to Friday, 9am to 6pm.
Employment Type
Job Location
Bukit Batok Street 11
Base Salary
$2500-$3000 Per month
Date posted
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Position: Finance and Admin Executive

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